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A board that approves an application commits the corporation to obligations lasting years. The person who wrote the proposal does not carry them; the organisation does, and the directors answer for how it is run.
Arrange a Call →Accepting funding creates obligations that outlive the project and usually outlive the board that accepted it. Directors are entitled to ask, before approving an application, whether the organisation can actually deliver and report on what is being promised.
Who does this work. Lexaltico LLP’s government funding and grants service is led by Mitch Parmasar, who is not a lawyer and does not provide legal advice. Where a matter calls for legal advice — a funding agreement, a governance question, a repayment demand — it is handled by a lawyer at Lexaltico LLP. The firm is responsible for all of the work described on this page.
Directors of an Ontario non-profit owe duties to the corporation: to act honestly and in good faith with a view to its best interests, and to exercise the care, diligence and skill that a reasonably prudent person would in comparable circumstances. Applied to funding, that means satisfying themselves before approving an application that the organisation can deliver what is promised, meet the reporting obligations, keep restricted money properly, and survive a repayment demand if one comes. It does not require expertise in the programme; it requires having asked.
Tell us briefly what is going on. A lawyer reviews every enquiry and replies within 2 business days.
A lawyer replies within 2 business days. Urgent? Call +1 416 333 6200, answered 24/7. Submitting this form does not create a solicitor-client relationship.
The duty is one of care and good faith, not of being right. A board that considers a question properly and reaches a reasonable decision has discharged it even if the decision turns out badly. A board that never considered the question has not, even if nothing goes wrong.
That distinction is the whole of the practical advice. The protection is in the process and in the record of it, and both are cheap. What is expensive is a decision that cannot be shown to have been made.
Can we actually do this? An application promising delivery that depends on capacity the organisation does not have is a commitment the corporation cannot meet. Can we report on it? The reporting obligation is a real claim on somebody’s time, on a schedule, for the life of the grant and beyond.
Can we keep this money properly? Restricted funding has to be traceable to its purpose, which is a question about the bookkeeping the organisation actually has. And could we survive having to give it back? Not a likely outcome, but the one that closes organisations when it happens.
None of those needs a long discussion. All of them need to have happened, and the minutes should say so.
Small boards decide things in conversation, and that is how organisations actually work. The difficulty arrives afterwards: a funder, an auditor or a regulator asking what the board considered has only the minutes to look at.
Minutes do not need to be long. A resolution naming the application, the amount, the term and the fact that the board considered delivery and reporting capacity is sufficient, and it takes a sentence.
Approval is the beginning. Over a two or three year grant the board needs to know that reports are going in on time, that spending is inside the eligible categories, and that the project has not drifted from what was approved without the funder’s agreement.
Project drift is the common one, and it is rarely anybody’s fault. Circumstances change and staff adapt sensibly. If nobody asks the funder, a sensible adaptation becomes an unapproved change, which is one of the commonest reasons a grant becomes repayable.
Boards act through staff and volunteers, and directors are entitled to rely on information and reports from people it is reasonable to rely on. That is how any organisation functions and nothing here suggests otherwise.
The limit is that reliance has to be reasonable, and it stops being reasonable when there is something in front of the board that should prompt a question. A report that does not arrive, a figure that does not reconcile, a funder letter nobody has answered — those are the moments where reliance turns into not having looked.
Most funding obligations fall on the corporation. Directors of Ontario non-profits are not generally personally liable for a repayment demand made against the organisation, and it is worth saying so plainly because boards worry about it more than the position warrants.
Two things change the analysis and both are avoidable. A personal guarantee — occasionally sought by smaller and private funders, almost never by government programmes — converts an organisational obligation into a personal one and is usually refusable. And conduct outside the duty, such as authorising the spending of restricted funds on general operations, is a different matter from a project that went wrong. Check whether the organisation carries directors’ and officers’ insurance, and whether it is current.
The usual instruction is a board wanting to know what it should satisfy itself about before approving a significant application, or one that has discovered a reporting or restricted-funds problem and wants to know how exposed it is.
Programme and application questions are handled by Mitch Parmasar, who is not a lawyer. Directors’ duties, a funding agreement, a personal guarantee, and any exposure arising from how a grant was administered are handled by a lawyer at Lexaltico LLP. Fees are quoted and agreed in writing before work begins.
Our lawyers offer an introductory call for most matters. Call, email, or book online. Do not sign anything before speaking with us.
55 University Ave, Suite 1100
Toronto, ON M5J 2H7
2 Sheppard Ave East, Suite 303, Toronto, ON M2N 5Y7
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Lexaltico LLP
How Lexaltico LLP handles personal information, under PIPEDA and Ontario law.
When you use a form on this site, email us or telephone us, we collect what you choose to send: your name, email address, telephone number and a description of the situation. Nothing on this site requires you to give more than that.
We collect non identifying technical information when you browse: IP address, browser type, pages viewed and time spent. It is used to understand how the site is used and to improve it. It is not used to identify you.
We do not collect sensitive personal information through this website. Detailed personal and legal information is collected only after a solicitor client relationship exists, through the channels set up for that purpose.
What you send is used to reply to you, to run a conflict check, to assess whether the firm can assist, and, if a retainer follows, to carry out the work.
We do not use your personal information for marketing without your express consent, and we do not sell, rent or trade it. If you consent to receive anything from us, every message carries a way to stop, as required by Canada’s Anti Spam Legislation.
Information given to us in the course of a legal matter is protected by solicitor client privilege. We do not disclose privileged information without your consent, except where the law or a court order requires it.
Non privileged contact information may be shared with the providers who help us run the firm and this website, and with people engaged on your matter such as translators, agents and court reporters. All of them are under confidentiality obligations.
Information submitted through a form travels through third party services in order to reach us by email, and may be processed or stored outside Canada, where it can be subject to the laws of that place. Submitting a form is your consent to that transfer. If you would rather not, telephone us instead.
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You can change your answer at any time by clearing this site’s cookies in your browser, which brings the question back.
Under the Personal Information Protection and Electronic Documents Act, S.C. 2000, c. 5 you may ask what personal information we hold about you, ask us to correct anything inaccurate, and withdraw consent to our use of it, subject to legal and contractual limits. We reply within thirty days or explain why we need longer.
Client files are kept for the period the law and the Law Society require, ordinarily seven years after a matter closes, which reflects limitation periods and the possibility of later proceedings. After that they are securely destroyed or anonymised. You may ask for earlier deletion, subject to those obligations.
If you contact us and no retainer follows, what you sent is retained only as long as our conflict records require, then destroyed.
Privacy Officer, Lexaltico LLP
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privacy@lexaltico.com
+1 416 333 6200
If you are not satisfied with our answer you may complain to the Office of the Privacy Commissioner of Canada.
Short, and written to be read rather than scrolled past.
This site publishes several hundred pages about Ontario law. They are written carefully, they cite statutes and cases by name, and they are reviewed. None of that makes them advice about your matter. Law is applied to facts, and we do not know yours.
The difference is practical rather than technical. A page explaining that spousal support is usually indefinite after a twenty year marriage is accurate as a general statement and may be wrong about you, because of a domestic contract you signed, a period of separation you have forgotten, or an income that is not what a tax return says it is.
Law also changes. Pages carry a review date where one is relevant. A page reviewed last year may not reflect an amendment made since, and a page about a subject currently before an appellate court may be overtaken between your reading it and your acting on it.
A conflict check must be completed. We act for a great many people and businesses, and we cannot act against a current client or use what we learned from a former one. That check happens before anything else and occasionally means we have to decline.
We must confirm in writing that we are prepared to act. Not every matter is one we can take, and saying so early is better than taking a file we cannot properly serve.
A retainer agreement must be signed. It sets out what we are doing, what we are not doing, who is responsible for what, and how fees work. Until it is signed no relationship exists, whatever has been discussed.
Information sent through a form, or by email, before a retainer is signed is not covered by solicitor client privilege. That is not a policy we chose. It follows from there being no solicitor client relationship for the privilege to attach to.
It can also create a problem for you. If you send us detailed information about a dispute and we are later approached by the other side, what you sent may affect whether we can act for either of you.
So tell us the shape of the problem and leave out the detail: the area of law, roughly when it arose, and whether anything is urgent. That is enough for us to say whether we can help. The documents come after the retainer.
Case results described anywhere on this site are real and are described accurately, and they are specific to their own facts. A settlement at three times the original offer happened because of that employer, that contract and that person’s history. It says nothing about what your matter is worth.
Client reviews are the views of the people who wrote them. We do not offer anything in return for a review, we do not write them, and we do not ask only the clients we expect to be positive.
Calculators on this site produce estimates from the figures you enter. They apply published formulas and they cannot know about the facts that most often change the answer.
The content of this site belongs to Lexaltico LLP or its licensors. You are welcome to read it, print it and quote it with attribution. You may not republish it as your own.
We link to statutes, regulations, court decisions and government pages because a reader should be able to check us. We do not control those sites and are not responsible for them, and a link is not an endorsement.
To the fullest extent the law permits, Lexaltico LLP is not liable for any loss arising from your use of, or reliance on, anything published on this website.
These terms are governed by the law of Ontario and the federal law of Canada that applies in Ontario. Lawyers and licensed professionals at the firm are regulated by the Law Society of Ontario, and marketing on this site is intended to comply with the Rules of Professional Conduct.
Every limit on what this website tells you, and every thing it does not do, in one place rather than in small print at the bottom of each page.
Four limits, and they matter in this order.
Everything published on this website is general information. It is not legal advice, it does not take account of the facts of any particular situation, and reading it does not create a solicitor client relationship. Do not act, or decide not to act, on anything here without speaking to a lawyer licensed in your jurisdiction about your own circumstances.
These pages describe the law of Ontario, and of Alberta only where a page says so expressly. They do not describe the law of any other province, territory or country. Law that looks similar across jurisdictions frequently is not.
Each page states the law as at the review date shown on it. Legislation is amended and case law develops. A page accurate when written may no longer be.
These pages describe how a rule usually works. That is not the same as how it applies to your facts. The exceptions are where most real matters live, and a page written for a general reader cannot tell you whether you are inside a rule or inside its exception.
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This website is not an emergency service. Enquiries sent through a form here are read during business hours and a reply may take up to 2 business days.
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Using this website, submitting a form, sending an email or speaking to us on the telephone does not make us your lawyers. That relationship arises only when the firm has confirmed in writing that it has agreed to act, a conflict search has been completed, and a retainer has been signed.
Do not send confidential or sensitive information through this website or by email until we have confirmed in writing that we can act for you. Information sent before that point is not treated as confidential and may prevent us from acting for you, or for someone else, in a connected matter.
We aim to reply within 2 business days. Contacting us does not guarantee a reply within any particular period, does not oblige the firm to act, and does not stop, extend or satisfy any limitation period, filing date or court deadline.
Our line is answered 24 hours a day, every day of the year. Outside office hours calls are taken by our intake service, who record your details and pass them to the firm. A lawyer responds during the next business day, or sooner if the matter is urgent. Answering the telephone is not the same as giving legal advice, and no relationship arises from that call.
Lexaltico LLP is regulated by the Law Society of Ontario under the Law Society Act, R.S.O. 1990, c. L.8. All lawyers practising in Ontario through the firm are members in good standing.
Alberta matters are handled by lawyers licensed with, and in good standing with, the Law Society of Alberta. A lawyer licensed in Ontario is not thereby licensed in Alberta, and the reverse is also true.
Immigration consulting is provided by Regulated Canadian Immigration Consultants in good standing with the College of Immigration and Citizenship Consultants under the College of Immigration and Citizenship Consultants Act, S.C. 2019, c. 29, s. 292.
Not everyone at the firm is a lawyer.
Each page and biography states which applies. Ask at the outset who will handle your matter and under which licence.
We serve clients in thirteen languages. Every page of this website is written and published in English. Where anything is provided in another language, the English version governs in the event of a difference. If you need an interpreter, tell us when you book and we will arrange one.
The no-obligation initial assessment is a brief introductory conversation. It does not include a review of your documents and does not constitute legal advice.
The firm charges a fee for substantive consultations, including in civil litigation, criminal defence and immigration matters. The firm may waive that fee at its discretion. Any fee is disclosed in advance and credited in full toward your account if you retain the firm.
Where we refer a matter to another firm, including through LexKonnect, we comply with Rule 3.6-6.1 of the Law Society of Ontario’s Rules of Professional Conduct. Any referral fee is set out in the Law Society’s standard referral agreement, signed by you before the referral proceeds, and no fee is payable to us unless and until the receiving firm has been paid for its work. You are never obliged to accept a referral and are free to retain any firm you choose. No referral arrangement affects the independent professional judgment of any lawyer at this firm.
They produce estimates from what you type and cannot know the rest. They do not account for the terms of your contract, statutory exceptions, or the discretion a court will apply. Do not make a decision on a number produced by a calculator.
Any outcome described happened on its own facts, before its own decision maker, under the law as it stood at the time. Past results do not predict or guarantee the result of any other case.
Reviews shown here are written by third parties and published on platforms we do not control. Each describes one person’s experience of one matter. They are not a promise, a prediction or a guarantee about any other matter.
This site links to regulators, courts, government sources, professional associations and social platforms, all operated by others. We do not control them, we are not responsible for their content or accuracy, and a link is not an endorsement.
Failure to start a proceeding within the applicable limitation period may permanently bar your claim. In Ontario the general period is two years from discovery under the Limitations Act, 2002, S.O. 2002, c. 24, Sched. B. Shorter periods apply to many claims. Seek advice promptly. Nothing on this website extends a limitation period.
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